Vendor and Third Party Onboarding

The solution addresses challenges such as organizations often relying on manual, email-driven processes to onboard new vendors and third parties, resulting in fragmented information, lengthy review cycles, and limited visibility into the status of onboarding requests. It provides a centralized platform that automates the collection of vendor information, leveraging AI to extract data from submitted documents. It streamlines internal review and approval workflows, and maintains a complete audit trail throughout the onboarding lifecycle. By reducing manual effort and improving collaboration between internal users and vendor representatives, the application helps organizations onboard vendors more efficiently while supporting compliance and operational consistency.

• Create and initiate new vendor onboarding cases
• Collect vendor information and supporting documentation through secure public portals
• Use AI to extract and populate onboarding information from uploaded documents
• Review, validate, and update AI-extracted information before submitting cases for approval
• Automatically identify missing information and request additional data from Vendor Representatives through the Missing Data Portal
• PDF creation with updated data from user
• Manage onboarding tasks through a centralized Homepage with filtering, sorting, searching, and task management capabilities
• Review onboarding packages, supporting documentation, and AI-generated information prior to approval
• Return onboarding cases for revision when additional updates or corrections are required
• Complete final approval through a dedicated Final Sign-Off task with electronic signature capture
• Automatically activate vendors upon successful completion of the onboarding process
• Track the complete onboarding lifecycle through a comprehensive Audit History
• Monitor and manage all onboarding cases from a centralized page with filtering and search capabilities
• Support role-based access to ensure users can only access the functionality appropriate to their responsibilities
• Send automated email notifications to internal users and Vendor Representatives throughout the onboarding process to facilitate timely completion of required actions